Distribution Module Interview Questions


1)      What is the primary purpose of an Enterprise Unit?

(a)    Links Addresses for various entities

(b)   Creates a link between logistics companies

(c)    Links a entity to a single financial company for reporting financial transactions originating from the entity.

(d)   Provides the ability to link logistics entities to multiple financial companies.

2)      How does an Enterprise Unit relate to Entities?

(a)    An entity is linked to several Enterprise Units.

(b)   An entity is linked with another entity, which can be linked with an Enterprise Unit.

(c)    Entities are linked to a single Enterprise Unit.

(d)   None Of the Above.

3)      A business partner with the status Potential means that the business partner is available for placing orders, but the order will be placed on hold?

(a)TRUE

(b)FALSE

4)      Which statement is correct regarding Business Partners?

(a)    A business partner can represent a customer, supplier, internal, or affiliated entity that conducts business with your organization.

(b)   A customer business partner cannot also act as a supplier business partner.

(c)    Business Partners require all eight roles defined in order to be valid for use on an order.

(d)   A business partner with the status Potential means that the business partner is available for placing orders, but the order will be placed on hold.

5)      A Unit cannot belong to multiple Unit Sets.

(a)    TRUE

(b)   FALSE

6)      Number Groups can only be used for generating Business Partners, Addresses, and Contacts.

(a)    TRUE

(b)   FALSE

7)      You can either specify the valuation method by Warehouse Valuation Group or Item Valuation Group.

(a)    TRUE

(b)   FALSE

8)      A Business Partner must have all the supplier or customer roles defined even if there exists a parent child hierarchy.

(a)    TRUE

(b)   FALSE

9)      All of the following are actions that are available for a Credit Rating EXCEPT:

(a)    Always Hold

(b)   Sometimes Hold

(c)    Never Hold

(d)   Check Credit

10)   Is it possible to create Invoice Documents according to Shipment Lines.

(a)    FALSE

(b)   TRUE

11)   All of the following are offices that are available for a Department EXCEPT:

(a)    Manufacturing Office

(b)   Sales Office

(c)    Accounting Office

(d)   Purchase Office

12)   Reject Return Order type is used for:

(a)    To return the Inventory, received against the Purchase Order

(b)   To return the Inventory, dispatched against Sales Order

(c)    To return the Inventory, rejected during the W/H inspection against a Sales Order.

(d)   To return the Inventory, rejected during the W/H inspection against a Purchase Order.

13)   From where you can define that a Order is of type Return?

(a)    Order Type

(b)   Number Group

(c)    First Free No.

(d)   Warehouse Type

14)   Where is the option to define the Parameter for Sales Cum Excise Invoice?

(a)    Invoicing Parameter

(b)   Sales Order Parameter

(c)    India Localization parameter

(d)   SLI Parameter

15)   Matrix Definition is used for:

(a)    Pricing

(b)   Discounting

(c)    Both Pricing & Discounting

(d)   None of these.

16)   Which is not possible in case of Discount Matrix?

(a)    SOL Discount

(b)   PO Discount

(c)    Invoice Discount

(d)   SO Discount

17)   If there isn’t any Pricing is implemented then, at the time of booking Sales Order, from where the system will refer the Price?

(a)    Item Sale Data

(b)   Default Price defined in Sales Order Parameter

(c)    Manually

(d)   Default Sales Price Book

18)   What do you understand by “Compose Shipment”?

(a)    Clubbing the lines of two or more than two shipment lines into one shipment.

(b)   Preparing a Shipment from Outbound Advice

(c)    Confirming a Shipment.

(d)   Preparing a Shipment for Invoicing.

19)   Tax Handling is used for:

(a)    Maintaing default data for tax creation.

(b)   Maintaining default tax data for Sales, Purchase, Service, Project.

(c)    Keeping Tax Codes in safe mode.

(d)   Defining the role for the user to handle the tax codes.

20)   Internal Business Partner means:

(a)    A Business Partner that represents an EU single Logistic company.

(b)   A Business Partner that represents an EU of the same Warehouse.

(c)    A Business Partner that represents an EU of the same Logistic company.

(d)   A Business Partner that represents an EU of the same Financial company.

21)   Item Code System can be of type?

(a)    Sales Office Specific

(b)   Business-Partner

(c)    Item Group Specific

(d)   Purchase Office Specific

22)   Item Code system is used for?

(a)    To Group the Item Codes.

(b)   To maintain the items in a presentable way, to fetch a meaningful report.

(c)    To maintain your item in a organized way.

(d)   To specify each item code system’s alternative item codes for your items.

23)   Which status of Business Partner is not available in ERP LN?

(a)    Active

(b)   Inactive

(c)    Potential

(d)   Expired

24)   Is it necessary to maintain Lot & Serial at the time of Receiving material in warehouse?

(a)    YES

(b)   NO

(c)    NONE

(d)   BOTH

25)   Which type of warehouse activity is performed in case of Purchase Return order?

(a)    Issue

(b)   Receipt

(c)    Transfer

(d)   None of these.

26)   Which type of warehouse is not available in ERP LN?

(a)    Consignment (Owned)

(b)   Consignment (Not Owned)

(c)    Service Customer Owned

(d)   Subcontracting Vender Owned

27)   For implementing TPOP (Time Phased Order Planning), warehouse type must be of type?

(a)    Service

(b)   Project

(c)    Normal

(d)   None of these.

28)   In ERP LN it is possible to change the Prices & Discounts after confirming the receipts.

(a)    TRUE

(b)   FALSE

29)   We can value the Inventory by methods:

(a)    LOT

(b)   FTP

(c)    BOTH

(d)   NONE

30)   While defining Order Type, selecting “AUTOMATIC” option against signifies:

(a)    These activities will be completed at the time of booking the order itself.

(b)   These activities will be skipped from the order procedure.

(c)    These activities will be executed automatically after the completion of just preceding activity.

(d)   These activities will be deleted once we book the order.

31)   What do you mean by Splitting Sales Order Line?

(a)    Splitting the Sales Order Line from the existing one and adding it to another order.

(b)   Defining the delivery lines against a single SO Line

(c)    Deleting some quantities form an existing Sales Order Line.

(d)   Dividing it into different Warehouses

32)   What do you understand by Commingling of a Purchase Order?

(a)    To hold a Purchase for Supplier’s confirmation

(b)   To merge any two Purchase Order

(c)    To hold a Purchase order for approval

(d)   Holding a Purchase order for merging another Purchase order belonging to the same BP

33)   Is it possible to approve a Purchase Order with Commingling option selected?

(a)    YES

(b)   NO

(c)    Depends upon Order Type.

(d)   Depends Upon BP’s Status.

34)   Receipt, Issue, Transfer & Adjustment are the type of :

(a)    Sales

(b)   Purchase

(c)    Adjustment

(d)   Inventory Transaction

35)   Subcontracting Item can be inventoried.

(a)    TRUE

(b)    FALSE

36)   Additional Charges of Sales Order are posted in Finance with the help of Cost Item.

(a)    TURE

(b)   FALSE

37)   RG1 & RG23 A/C can be update through an Adjustment Order.

(a)    TRUE

(b)   FALSE

38)   Cycle Counting is a process of:

(a)    Adjusting the Inventory.

(b)   Periodic counting of Inventory.

(c)    Matching the Physical Inventory with the System Inventory.

(d)   Defining a cycle of time period to adjust the inventory.

39)   RG1 & RG23 A/C can be updated simultaneously for a single item in a single transaction.

(a)    TRUE

(b)   FALSE

40)   A Request For Quotation can be convert into.

(a)    Purchase Contract

(b)   Purchase Order

(c)    Purchase Price Book.

(d)   All of these.

41)   Without confirming a Shipment, a Sales Order Line can be released for Central Invoicing.

(a)    TRUE

(b)   FALSE

42)   In case of Export Order ARE is mandatory.

(a)    TRUE

(b)   FALSE

43)   The Point at which legal ownership of goods changes is called?

(a)    Port of Lading

(b)   Port of Loading

(c)    Point of Title Passage

(d)   Place of Pre Carriage

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Validating new Baan Installation


We just completed new installation of Baan. How do we go about Validating the Software so that it is ready to use. Well we have to follow the following steps.

Once you are through with the new installation, you will see a message “Please validate your software, it will expire in 14 days.” Before you can proceed, you will need a “license code report”.

Once you have this report, to begin the process, login to your computer system as user “bsp.

1) Open Baan IV Application and go to ‘BAAN IV Tools’, then the ‘Software Installation’ menu, and run ‘Maintain Requested System Configuration’ (choice # 1).
When asked to provide a password, type “Yi984”.

2) You will see at least one commercial function (tt t103). You will have to match this/these commercial function(s) with the license code report you received; i.e. you have to fill out the fields ‘Runable’, ‘From Date’ and ‘End Date’, using the license code report.

3) If this commercial function is not listed on your license code report, please fill in ‘No’ at the ‘Runable’ field.

4) Development Tools users must be purchased before this function can be ‘runable’.

5) If the commercial function Internal Tools is listed with Development Tools, please leave this function as ‘not runable’.

6) Once you are done, you can exit out of this session, by typing ‘E’ at the choice field.

2)

1)Once back at the ‘Software Installation’ menu, please execute the session ‘Maintain Requested System Configuration (Tools)’.

2) When asked to provide a password, type “Yi984”.

3) Once you have filled in the ‘Package’ field by typing [S] to select “tt”; press “tab” to get to ‘From Date’ and ‘End Date’ fields, entering the information found on the License Code report. Next, you have to fill out the remainder of the fields. Please enter your user-license as shown on the License Code Report, for both the ‘ASCII User Interface’ as well as the ‘Windows Interface’ fields. Type ‘Yes’ in the “runable” fields according to what you see on the License Code Report.
4)Please note the difference in the date format : the License Code Report shows the dates in the ‘DD/MM/YY’ format, but your system may only accept dates in the ‘DDMMYY’ format (in other words, no “/”). Check the bottom of your screen, or use the “Tools|Calendar” option to determine format.

5)Once you are done with all of the commercial functions for the Tools, you can exit out of this session, by typing ‘E’ at the choice field.

3
1)Once back at the ‘Software Installation’ menu, please execute the session ‘Print Requested System Configuration’(choice #3).

2)When asked to provide a password, type “Yi984”.

3)Now please enter the ‘Customer Code’, ‘License Code’, ‘Sequence Number’ and the ‘Organization Name’ as shown on the License Code Report into your system, in the corresponding fields.

4) Now press ‘Y’ at the choice field to print the Security Key. You may choose either print (for faxing) or a display (for e-mailing) format.

5) After double-checking the output to ensure that the Security Code was generated, please send the output to (fax) 616-284-6706 or (e-mail) bscnav@baan.com. Please include your contact information.

4

1)You will receive one new Validation Key in return.

2)Log into Baan as user “bsp”. After double-checking ‘Maintain Requested System Configuration’ and ‘Maintain Requested System Configuration (Tools)’ for any possible changes in information, please execute the session ‘Maintain Security Code / Validation Key’ and verify that all information is accurate according to the Validation Key.

3) When asked to provide a password, type “Yi984”.

4)Please enter the Validation Keys into your system in the corresponding fields. Make sure not to change any of the information shown on any fields other than the Validation Key fields.

5) Make sure not to make any mistake while typing these numbers. If you happen to make a mistake, you must start over again, by typing both keys from the beginning. DO NOT USE THE BACKSPACE KEY! Backspace is read as a character.

You can exit out of this session, by typing ‘E’ at the choice field.

6

1) Once at the ‘Software Installation’ menu, please exit all the way out of Baan IV and login as user “root”. Make sure the ‘BSE’, ‘BSE_TMP’, and ‘PATH’ environment variables are set/pointing to the correct environment. (Type the “env” command to check.) Now start Baan IV by typing ‘ba6.1’ and go to the ‘Baan IV Tools’ , then ‘Software Installation”.

2)Now execute the session ‘Validate Tools Set’ .

3)Please type “Y” to proceed. The system will now create the ‘brand’ file. If this session finishes successfully, it will show a message : ‘Warning : never copy, move or delete the file(s) in the directory ./brand. This will invalidate your software.”

3) Once this session has finished successfully, please exit out of this session, by typing ‘E’ at the choice field.

4) Exit all the way out of Baan IV, and start the license daemon by typing the command ‘licd6.1’ at the UNIX prompt.

6

1) Exit all the way out of Baan, and login as user “bsp”. Please start Baan IV by typing ‘ba6.1’ at the UNIX prompt. Then go to “Baan IV Tools” and then the “Software Installation” menu. Next, go to “Validation”, and finally ‘Configure Application’.

2) Execute the session by typing “Y” at the choice field. This process will take several minutes, depending on your hardware.

3) After this session has finished successfully, you can exit all the way out of Baan IV,
after which the validation process will have been completed.