This procedure is for accounting of Journal Voucher
As per the instruction every user is creating a new batch every day & also at the time of posting of integrated transactions new batch is created. There are some of the reports listed below, which are available to us only after the batches are finalized.
The finalization of batches is absolutely necessary in order to get the exact amount from Ledger, Dimension history & Trial balance. During the finalization process the transaction are copied to another transaction file so that they cannot be changed any more. The ledger & dimension history is then finally closed.
Discipline to be followed at the time of finalizing the batches.
Procedure to be followed for finalizing of batches.
Use session “Select Batches for Finalization” press insert from Tool bar – enter the year – press tab key- system generates the “Finalization Run Number”- press “Select” key. Session “Select batches for finalization” will appear where in batches can be seen serially. Select the batches for finalization form column select by changing the status from “YES” to “NO”. As soon as the batches are selected for finalization the finalization run number will appear in that column. Then press save key & press “Finalize” button. System will ask for the device. Transactions can be printed as well as seen on the screen. If any error is there then system will give error report or just give a normal journal entry report. If no error is found the status of that batch will become “Finalized successfully” other wise batch will not be finalized.
In case if the batch is not being selected for finalization by the system then check the following things.
This procedure is for maintaining sales credit notes & further to link it to invoices.
In this session “Maintain Sales Invoice Transaction” General Ledger Account no for debiting sales, excise & sales tax is to be given separately in the field “Ledger Account” & also the dimensions. Here system will generate the 3 line nos. for that document i.e. 1 for sales, 2 for excise, 3 for sales tax. Etc.
Financial Transaction – Receipt and Result
After approval stage of the received material & Process Delivered Purchase Orders is executed, the Purchase Transactions are entered into Finance. Initially the status of the Order entered in Finance is “Un-Posted“, which should change to “Posted” after running of the Session “Post Integration Transaction to Finance”.
POSTING ACTIVITY OF INTEGRATION TRANSACTIONS.
Every purchase order which is transacted in logistics, gets displayed in Finance. The initial status of the transaction will be “Un-Posted” which may be converted to “Erroneous“, if there are any problem with the posting of transaction. However otherwise, the status of transaction should ultimately get “Posted” from “Un-Posted”
Reasons of Transaction with Erroneous status Corrective Steps
v Ledger accounts are not defined Set the ledger accounts
v Item Group not linked against the ledger accounts Link the item group
Post the integration transaction to finance transactions
The Un-Posted integration transactions shall be posted to finance after completing this activity. While doing this activity following points should be taken into consideration.