Baan HotLink

1.   Introduction

Baan Hotlink is an application provided by NASDAQ. This product has tight integration with Baan. It helps

to link Microsoft Word, Microsoft Excel, Microsoft PowerPoint, PDF, Photos and other documents to any session.

Ex:. Documents pertaining to Test Certificate can be attached by a Buyer when he defines the TC in Baan System. This can be used as a ready reference by the Quality Personal.


2.   Mapping Baan Sessions to Hotlink


Nasdaq has provided Baan Hotlink Mapping session which is called “Maintain Baan Hotlink Mapping”

Session code is tccom2bhmap5.

We define the Company Number; we define the link path of server where the Documents will be stored. This document will be accessible by any Baan Users, provided he has access for the session code defined.

In each parts of the Pattern we provide the key fields of the table on which the session is based on.

In suffix field we provide the extension of the document i.e. “.pdf” for PDF files, “.doc” for Word Doc, so on and so forth. For each of the application i.e. Ms- Word, Ms-Excel, Photos, Ms-PowerPoint, we require to enter a new record for the Session Code – Company Combination. For each of these documents, the Hot Link Number will act as a sequence and will allow max of 12 entries for Session Code and Company Number Combination.

In Display Option, the Alias represents the label of the document that will be attached. For each of the document, there will be a gif image, which we have to specify in the Icon option.


3.   Document Types Supported


Baan Hotlink supports the following Document types:

a)       PDF

b)       Excel

c)       Word

d)       PPT etc



4.   Baan Hotlink Path


Path to store hotlink files is:

/hotlink/<Session Code>/



5.   Hotlink Permission


To set permission following session tccom2bhusrs5 needs to be used.

Before giving permission consult with functional consultant and provide required access.

User can be given default permissions, which allows him/her to have full control to manage files. User can also be restricted by giving specific permissions.

Types of permission available are:

a)       View

b)       Create

c)       Duplicate

d)       Link

e)       Detach

f)        Replace

When you map a hotlink for a session, and set user permissions it create configuration and permission files under directory /appl/bse/BHL5/settings with extension cfg and prm respectively.


Baan IV & V Differences

1) Segmented Item Codes

If you want to use segmented item codes, use the Segmented Domains
(ttgfd4122m000) session to define the segments of the Item (item) domain in the
iBaan ERP packages. Each segment represents a certain type of information. The
data that you define in this session is copied to the Item Segmentation
(tcibd0500m000) session.
You can use segmented item codes to support:
Clusters for distribution-requirements planning, in Baan Enterprise Planning.
Projects, in iBaan ERP Project.
Bills of materials, in iBaan ERP Manufacturing.
Before you start the Segmented Domains (ttgfd4122m000) session, you must
decide how you want to structure the item codes. After you have created items
and saved the item data, you can no longer change the item-code segmentation.
If you want to define segments for other types of domains, you can also use the
Segmented Domains (ttgfd4122m000) session to do this.

2) Segmented Domains

3) Enterprise Modeler
– Editor has to be installed on the client PC
– User Authorisation by specific role or status
– Default Authorisations for version use
– Workflow is part of the Enterprise Modeling

Major differences exist between DEM IV and DEM ERP. In a bullet point list, the most important would be:

– a total of 6 model views: (the Function/Process/Organization Models found in DEM IV plus the Enterprise Structure Model (ESM – displaying the geographical breakdown of the company), the Business Control Model (BCM – top level decomposition of the functional areas of the business), and last, the Entity Relationships Diagrams (ERD – representing the graphical structure of the data dictionnary of Baan tables)

– in DEM IV, the user was using 3 different editors to handle the 3 different views. In DEM ERP, one single editor, more generic, is used to handle the editing of all 6 views (see above)

– the editors in DEM IV are coded in Baan Tools. In DEM ERP, the editor has been re-writing using OO components to be portable and use XML diagrams definition. The resulting editor is called the EME (Enterprise Modeler Editor) and needs to be installed on the Client PC of the Baan user. Although all editing tasks will be performed on the Client PC and not on the Baan server, the EME is not fully Stand-Alone and still require the diagrams to be saved in the BRG tables on the server.

– the handling of DEM Versions, Reference Models, Project Models are similar from DEM IV to DEM ERP, making the import-export from one to the other possible. It is also possible to back-port from ERP to IV.

– although the diagrams migration from IV to ERP is possible and faily easy to do, an important difficulty reside in the fact that the session codes have been modified in Baan ERP. While a Process Activity (BPA) can be linked to a session in DEM IV (Ex. tiitm0101m000), and that this diagram can be ported to DEM ERP, a disconnect can happen is that session code no longer exits in ERP (because of being replaced by other session codes). In a nutshell, the graphical structure of DEM IV and ERP are compatible but the defined relationships to the underlining applications can see some disconnects.

– on a Business Reference Models side (supplied by Baan), DEM IV saw a extensive list of industry specific models and extentions (Ex. ETO, ATO, MBI, BPM, A&D, etc…). In DEM V, one extensive model (the Hybrid Manufacturing Model HBL renamed to the Enterprise Business Model EBM) is available, and incorporate many of the smaller DEM IV models content. A “Business Profile” configurator enables organization to select the relevant part of the HBL/EBM model related to their industry segment)