Baan Hotlink is an application provided by NASDAQ. This product has tight integration with Baan. It helps
to link Microsoft Word, Microsoft Excel, Microsoft PowerPoint, PDF, Photos and other documents to any session.
Ex:. Documents pertaining to Test Certificate can be attached by a Buyer when he defines the TC in Baan System. This can be used as a ready reference by the Quality Personal.
2. Mapping Baan Sessions to Hotlink
Nasdaq has provided Baan Hotlink Mapping session which is called “Maintain Baan Hotlink Mapping”
Session code is tccom2bhmap5.
We define the Company Number; we define the link path of server where the Documents will be stored. This document will be accessible by any Baan Users, provided he has access for the session code defined.
In each parts of the Pattern we provide the key fields of the table on which the session is based on.
In suffix field we provide the extension of the document i.e. “.pdf” for PDF files, “.doc” for Word Doc, so on and so forth. For each of the application i.e. Ms- Word, Ms-Excel, Photos, Ms-PowerPoint, we require to enter a new record for the Session Code – Company Combination. For each of these documents, the Hot Link Number will act as a sequence and will allow max of 12 entries for Session Code and Company Number Combination.
In Display Option, the Alias represents the label of the document that will be attached. For each of the document, there will be a gif image, which we have to specify in the Icon option.
3. Document Types Supported
Baan Hotlink supports the following Document types:
d) PPT etc
4. Baan Hotlink Path
Path to store hotlink files is:
5. Hotlink Permission
To set permission following session tccom2bhusrs5 needs to be used.
Before giving permission consult with functional consultant and provide required access.
User can be given default permissions, which allows him/her to have full control to manage files. User can also be restricted by giving specific permissions.
Types of permission available are:
When you map a hotlink for a session, and set user permissions it create configuration and permission files under directory /appl/bse/BHL5/settings with extension cfg and prm respectively.